Connecting SharePoint 2010 Calendars To Outlook 2010 Calendars
In this blog I'll connect an out of the box calendar list from a team site to my outlook calendar. This will allow me to quickly add dates to my SharePoint calendar and know that they are pushing down to my Microsoft Outlook 2010 installation.
This environment is the top level site of a Site Collection based on an out of the box Team Site Template. I am logged in as a site collection administrator however you should be able to perform this on any calendar list if you have at least contributed permissions (in the members group).
I do NOT have the publishing feature on, but even if I did this should work.
First, I click the Calendar link in the quick launch of my team site.
This takes me to an out-of-the-box Calendar List in SharePoint 2010 with the Monthly view as the default view.
I'm going to add the Monthly AZ SharePoint Pros User Group Meeting to my SharePoint calendar. We meet the first Wednesday of every month so I'll go to the next Wednesday and mouse over the date and click the Add button that pops up.
I fill out the form appropriately for a repeating event on the first Wednesday of every month and click Save.
I click the Calendar tab in the Ribbon.
I click Connect to Outlook. At times, the icon will be small depending on the screen real estate available to SharePoint, in most cases, it will look like the image above.
I click Allow.
I click yes.
The calendar will open in Outlook 2010 and show in side-by-side view of the day. I'm going to switch to month view and go to the next month.
I can see my AZ SharePoint Pros meeting date but I want to see the calendars stacked upon one another so I right click the calendar in the navigation pane and choose Overlay.
Much Better. In overlay mode, I can see the calendars stacked on top of each other which will help to prevent me from double scheduling. That's all there is to it. There is a lot more functionality to go into for advanced capabilities but for now, this is how to connect a calendar from SharePoint 2010 to Outlook 2010.
Spike Xavier
SharePoint Instructor – Interface Technical Training
Phoenix, AZ
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