How to hide the Add Document Button in SharePoint 2010

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How to hide the Add Document Button in SharePoint 2010

Like This Blog 5 Spike Xavier
Added by May 1, 2013

In one of my previous blog posts: Create a Custom Content Type In SharePoint 2010, I've received a number of similar questions, “Problem is that you STILL have an "Add Document" button! Furthermore, when you save the completed form, SharePoint is going to ask you where to save it. That is not good if you have a bunch of not-too-savvy users.”

Since this is a very common question that comes up, I decided to create a blog to fix the issue. As it turns out, it's very easy to do.

Configure Content Type

Configure-Content-Type.png

I've configured the Shared Documents Library on an out-of-the-box Team Site to use the custom Content Type Legal Contract as the default Content Type of the Library. If not sure how to do this there is a blog post that steps you through the process: Create a Custom Content Type In SharePoint 2010
 

Create a Contract

Create-A-Contract.png

I start by adding a Contract using the New Icon button in the ribbon and selecting the Legal Contract Content Type (the only choice because of how I set up the library)

Fill out the DIP

Fill-Out-The-Dip.png

I fill out the contents of the Document Information Panel (DIP) and hit save.

Save the contract to the Document Library

Save-the-contract-to-the-document-library.png

I name the contract with the contract number and save it back to the Document Library.

Notice the Add Document button?

Notice-The-Add-document-Button.png

I adjusted the default view to show the Site Columns and Content Type. Notice the Add Document Button?  I want to get rid of this so users will only have the choice of using the New Button in the ribbon.

Edit the Page

Edit-The-Page.png

I go to Site Actions> Edit Page. Since this is a web part page, I will edit the properties of the Web Part to hide the Add Document button.

Edit Web Part

Edit-web-part.png

I use the drop down arrow of the Shared Documents Web part and choose Edit Web Part.

Edit tool by Properties

Edit-Toolbar-Properties.png

Using the drop down list of the Toolbar Type, I change the selection from Full Toolbar to No Toolbar and click OK

Notice Change in Web Part?

Notice-Change-in-web-part.png

I notice that the Add Document Button is now gone. I navigate away from the page and back to refresh the page to make sure the change took effect.

Browse Page to Verify

Browse-Page-To-Verify.png

Now I can clearly see the Add Document is missing, success! Now I'm going to update the Home Page.

Go to Home Page

Go-To-Home-Page.png

I navigate to the Home Page of the site, which also features a Web Part to interact with the Shared Documents Document Library and there's that old pesky Add Document button.

Edit Web Part

Edit-Web-Part_1.png

I click on the black ufo triangle to get to the Edit Web Part choice and click it (I just call it the black ufo triangle…don't ask why)

Edit Web Part Properties again

Edit-Web-Part-Properties-Again.png

I make sure the Selected View says "All Documents" and then change the drop down menu for Toolbar type to say No Toolbar, as pictured above, then click OK.

Verify the results

Verify-Results.png

Voilà, the Add Document button is gone!  That's how easy it is.

Spike Xavier
SharePoint Instructor – Interface Technical Training
Phoenix, AZ

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