How to Create a DataSheet View on a List in SharePoint 2010

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How to Create a DataSheet View on a List in SharePoint 2010

Like This Blog 0 Spike Xavier
Added by June 19, 2013

In this blog post I will create a Datasheet View on a list in SharePoint 2010. Datasheet Views are very powerful and allow for quick data entry. You can even cut and paste from an Excel spreadsheet into a Datasheet View. If you have the 64 bit version of the Office 2010 programs installed on your client machine, the Datasheet View won't work without a hot fix. I have a bare metal dev server with SharePoint 2010 and Office 2010 installed.

In this example, I have a Site Collection with the Team Site as the Top Level Site and I have a list of some of the current courses offered at Interface Technical Training. I want to add some more courses quickly by copying them from a spreadsheet. To do this, I will create a Datasheet View. In this blog, I'll just show the part of creating the Datasheet View.

Click the List Tab


This will change the ribbon to be contextual to interacting with the actual list as a container, which is where you create the views.

Click Create View


Choose Datasheet View


Datasheet View is very similar to Access View but occurs entirely in the browser and is a great tool for rapid data entry.

Name the View and Configure Columns


I name the view QuickEdit-DSV (I like to use DS or DSV in my Datasheet View Names) and configure the columns as needed. In this case SharePoint guessed correctly.

Use the View


To add some data from a spreadsheet, I would simply scroll to the bottom and choose a cell and paste in the data. Of course the columns have to match up.
That's it!

Spike Xavier
SharePoint Instructor – Interface Technical Training
Phoenix, AZ

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